Grant Manager

Real-Time, Accurate Account Balances

Most Grant Manager users use the program as a shadow accounting system. Just like an individual keeps a checkbook registry to balance his/her checkbook periodically against bank statements, so do most university departments keep their own "checkbook registers" to make sure that their accounts are handled accurately by "the bank", i.e. their institution's main accounting department.

However, because university accounting is a much more complex task than balancing an individual checking account, many things can and do go wrong in the main accounting department. Overhead and fringe calculations may be off on individual transactions, wrong accounts may be accidentally debited for some salaries or purchases, credits and transfers may lose their way from point A to point B, etc.

Automatic Indirect Cost Calculations, Powerful Reporting Options

This is exactly where the Grant Manager software can be of tremendous assistance. For example, you can tell it exactly how much to charge overhead and fringe for each category in each account, and where to make exceptions. As you work, Grant Manager automatically calculates overhead and fringe costs and generates the proper transactions transparently in the background.

You can capture all of your expenditures, credits, transfers and other transactions, and generate real-time, clear, complete and easy-to-read reports on various levels of detail. Many of our customers have told us that over time they have saved their departments significant sums of money with Grant Manager, because it is very easy to catch accounting errors "at the bank" when reconciling transactions and comparing Grant Manager reports to the main accounting ledgers.

Cost Centers, Inventories, Spending Analysis

Grant Manager's functionality goes well beyond shadow accounting. You can use it to keep track of inventories and capital equipment; track received status on any shipment down to the line item level; print purchase orders and other transaction forms from the scratch or onto your institution's pre-printed forms; keep track of expenditures on account-independent cost center levels; analyze trends and make spending and account status forecasts well into the future; publish reports on your intranet or the web; and perform many other tasks.

Multi-User Ready

Multi-user capability allows many people to work on the same database at the same time, while Grant Manager manages record locking and other network -related issues in the background. Grant Manager 10 comes configured for two concurrent users, but with separate network licenses you can easily add as many users as necessary to the system.

State of the Art Technology

Grant Manager is built on the latest Microsoft Visual Foxpro database technology, which assures fast and stable operation on all Windows platforms, from Windows 98 to XP and beyond. Internet connectivity is built into the program, making it easy to send reports and forms as email attachments (PDF, MS Word, RTF, HTML, Excel Spreadsheets, etc.). You can also go to web sites directly from within the program and publish your reports on the web with a few mouse clicks.

Reporting and searching data is easy with the built-in report generator, which allows you to run standard reports and also create and save your own report templates from the intuitive "point-and-shoot" reporting environment.

Version Comparison

Grant Manager 10 comes in two different versions: Full and Standard. Here's a quick comparison chart that shows you the main differences between the two versions:

Feature	Full	Standard	Comments
Standard Network Configuration (maximum number of concurrent users)	2 user	Single user	Upgradeable to any number of additional concurrnet users ($299/user)
Integrated PDF/Word/Excel/Email reporting	Yes	No
Add/Modify Reports through Report Generator	Yes	No	Standard version reports are "read-only"
Automatic program updates via the Internet	Yes	Yes	Available to users with annual technical support contracts.
Extensive ad-hoc query generator and librarian	Yes	No	Formulate queries on any piece of Grant Manager data and save them for repeated use
Price	$2,295.00	$1,695.00

To learn more, you can take the virtual Grant Manager Quick Tour, view our product introduction video(*), get hands-on experience with the free, fully functional Grant Manager evaluation version(*), and talk to other Grant Manager users at or near your institution. We will be happy to provide references upon request.